2025 Carol of Lights Christmas Market Vendor Application

1

Thank you for your interest in becoming a food vendor for Carol of Lights on Monday, November 24, 2025 from 4 - 8 p.m. The event will take place in Historic Downtown Grapevine, on Main Street from Northwest Hwy. to Dallas Rd.

This is an application for consideration and does not guarantee selection. Once a vendor has been approved to participate, you will be notified by the Event Manager and prompted to submit the required documents and vendor payment. Vendors will only be considered confirmed once payment and all required documents have been received.

Food Vendor Fees: $500 for 10x10, $575 for 10x20 and $650 for 10x30

Vendor fees are fixed, and no additional percentage of sales will be charged.

Load-in information will be provided closer to the event date, but as a potential vendor please note that you are required to be available for load-in as early as 8 AM on Monday, November 24.

2

Vendor Company Name:* This field is required.

If company name is different from vendor name, please use vendor name.

3

Vendor Contact Name:* This field is required.

First Name

Last Name

4

Vendor Cell Phone Number:* This field is required.

Area Code

Phone Number

5

Vendor E-mail:* This field is required.

6

Facebook Link:

7

Instagram Link:

8

Website Link:

9

What type of food do you plan to serve:* This field is required.

10

Booth Space Measurements* This field is required.If you require more space than 10'W x 30'L, please select "Other" and describe. Please note: vendors will be given specific load-in times, booth space measurements MUST include any attached vehicle that will remain in the event (i.e. if you have a food trailer that must remain attached to the truck).

10'W x 10'L - $500

10'W x 20'L - $575

10"W x 30'L - $650

Other

11

Preparation and Set Up Time* This field is required.Please select the duration of time that best matches your preparation time needed to be ready by the start of the event. Keep in mind, this helps us determine load-in times and locations for vendors.

0-20 minutes

80-100 minutes

20-40 minutes

100-120 minutes

40-60 minutes

>120 minutes

60-80 minutes

Other

12

Will you be bringing a food truck, trailer or tent?* This field is required.Please note that tents will be considered last, and your wait time to hear back from the Events Team may be delayed.

Food Truck

Trailer

Tent

13

If trailer was selected, does the trailer need to remain attached to a vehicle?* This field is required.

Yes

No

N/A

14

If tent was selected, you are required to bring your own supplies, including tents, tent weights (10 lbs. per leg required), tables, chairs, etc. We also encourage battery powered lighting. Select "I agree" below to acknowledge.* This field is required.

I agree.

I do not agree.

N/A

15

Please indicate which side of your vehicle you serve out of, if applicable.* This field is required.

Driver

Passenger

Multiple

N/A

16

Please indicate where your generator and/or electrical hookup is located, if applicable.* This field is required.

Front

Rear

Side

N/A

17

Please select the electrical amperage that bests matches your requirements.* This field is required.

0-19 amps

20-29 amps

30-39 amps

04-49 amps

50+ amps

N/A

18

Which type(s) of electrical sockets do you require?* This field is required.

Basic electrical outlet (US)

3-prong

4-prong RV plug

N/A

19

A water source may be provide by Grapevine Parks and Recreation, based on availability. Do you need access to water?* This field is required.

Yes

No

20

Please attach a copy of your menu and a photo of your vehicle, trailer or tent setup:* This field is required.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

You may upload up to 6 files.

21

There is no Wi-Fi or internet access at this event, so vendors are required to provide their own service if they plan to conduct credit card transactions. Select "I agree" to acknowledge.* This field is required.

I agree.

I do not agree.

22

Although the event will not officially begin until 4 PM, load-in may begin anytime after 8 AM on Monday, November 24. Potential vendors are required to be available for load-in anytime that day, with specific times to be shared closer to the event date. Select "I agree" to acknowledge.* This field is required.

I agree.

I do not agree.

23

Vendor Signature* This field is required.

Clear

24

Date* This field is required.

Date